Dancing, Person, Adult, Female, Woman, People, Shoe, Skateboard, Face, Shorts

Ready to join a workforce UNLIKE any other?

Sr. Administrative Assistant - College of Health Professions

  • 45002698
  • 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
  • General Administration
  • Staff
  • College of Health Professions MBU

Advertising Summary: Virginia Commonwealth University’s College of Health Professions is seeking an organized and motivated individual to join the Dean's Office staff as the Sr. Administrative Assistant. This position will report to the Senior Executive Assistant to the Dean.

Unit: College of Health Professions MBU

Department: Dean's Office AHP

Department Summary: VCU’s College of Health Professions, consisting of nine departments and a center, includes U.S. News and World Report top-ranked programs, with occupational therapy, rehabilitation counseling, nurse anesthesia, and healthcare administration all ranked within the top ten. As of Fall 2024, the College’s student body included over 1,300 individuals, with over 400 undergraduates and more than 900 graduate and certificate students.

With a focus on building a strength-based culture, the College has an accomplished and highly active group of 200-plus faculty and staff who embrace and respect individuals with different perspectives, backgrounds, identities, and lived experiences. The College cultivates transformational research and innovation through collaborative partnerships across the University and with external stakeholders. Since FY18, CHP research awards are up 243% and yielded $9.1 million in new awards in FY26.

The College of Health Professions serves as an international leader in the education of excellent, innovative and responsible allied health professionals. The College, responsive to the needs of society, promotes excellence in healthcare service and encourages collaborative research that generates state-of-the-art and specialized knowledge. Educational formats are technologically advanced and accessible to students through on-campus and distance learning.

The College is an integral part of Virginia Commonwealth University and its Medical College of Virginia campus. The College recognizes the importance of being accountable to students and their families, the Commonwealth, faculty, staff, alumni, and other benefactors by using resources effectively. Strong linkages with clinical educators, preceptors, and the community are essential to the success of the College.

The College serves and represents its member departments. It is organized in a decentralized structure that empowers the departments to achieve leadership in each of their respective disciplines. The College derives its strength from professional collaboration that is based upon cooperative interdisciplinary education, research, and service.

Duties & Responsibilities:

The Sr. Administrative Assistant, housed in the Dean’s Office of the VCU College of Health Professions, provides basic administrative support to executive faculty including the Associate Dean of Research, the Associate Dean of Faculty and Staff Success and Engagement, and two Assistant Deans. The Sr. Administrative Assistant will report to the Sr. Executive Assistant to the Dean.

Typical Duties:

  • Provide primary administrative support for Associate/Assistant Deans.

  • Maintain calendars, schedule meetings/appointments, arrange travel, and facilitate written communication related to the Associate/Assistant Deans’ activities.

  • Serve as the primary point of contact for incoming meeting requests and/or event participation requests for the Associate/Assistant Deans.

  • Serve as a liaison between Associate/Assistant Deans with various constituencies, including other College departments, administrative offices in other schools, central administration, and external stakeholders.

  • Coordinate, with Sr. Executive Assistant to the Dean, small and large events including activities such as Faculty Town Halls, committee meetings (e.g., CHP Promotion and Tenure Committee, Wellbeing Committee, Research Committee), and the annual Research Week that occurs each Spring.

  • Recruit, train, and manage student workers in the Dean’s Office. This includes creating schedules and overseeing timekeeping.

  • Maintain minutes, communications, and records for CHP committees that fall within the scope of the Associate/Assistant Deans.

  • Other duties as assigned by supervisor or Associate/Assistant Deans.

Qualifications:

Minimum Qualifications

  • 2 or more years of experience in an office setting.

  • Excellent oral, written, and interpersonal skills along with excellent customer service skills.

  • Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

  • Certified Administrative Professional (CAP).

  • Prior experience serving as an administrative assistant or similar role.

Salary Range: $45,000 - $65,000 (commensurate with experience)

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 91903 - Open (Base/Sr. Administrative Coordinator GA)

Contact Information:
Contact Name:  Rachel Carter
Contact Email: 
carterr13@vcu.edu

 

Recommended for you 

HR Generalist – Compensation & HR Operations

MCV Main Campus MCV Main Campus
Advertising Summary: Duties & Responsibilities: Position Summary We are seeking an experienced and analytical HR Generalist with a strong emphasis on compensation analysis to support our people strategy and day-to-day human resources operations. This role will serve as a key resource for employees and managers for recruitment, onboarding, position establishment, offboarding, benefits, employee relations, policy interpretation, HRIS data management while providing data-driven compensation insights to support pay decisions, internal equity, market competitiveness, and organizational planning. The ideal candidate combines strong HR generalist knowledge with a demonstrated ability to analyze compensation data and translate data into clear recommendations for leaders. Key Responsibilities Compensation & Compensation Analysis Conduct regular analysis of salaries, wages, and total compensation using internal compensation data to evaluate internal equity and external competitiveness. Analyze internal compensation data to identify pay compression, equity concerns, and other compensation trends. Prepare compensation analyses and recommendations for hiring, promotions, merit increases, market adjustments, and other pay decisions. Partner with HR leadership and managers to evaluate compensation changes and ensure alignment with established compensation philosophy and guidelines. Support annual merit, bonus, and compensation review processes, including data preparation, modeling, and reporting. Maintain accurate compensation data and ensure HRIS records reflect approved compensation changes. Develop dashboards, reports, and presentations that communicate compensation trends and insights to HR and business leaders. Assist with job evaluations, job leveling, job descriptions, and the alignment of roles within the organization's compensation framework. Monitor compensation practices and relevant regulatory requirements and escalate potential compliance concerns as appropriate. HR Generalist Responsibilities Serve as a trusted HR resource for employees and managers, providing guidance on HR policies, procedures, and employee-related matters. Support the employee lifecycle, including onboarding, transfers, promotions, organizational changes, and offboarding. Assist with employee relations matters, including documentation, investigations, performance management, and policy interpretation. Partner with managers on performance management and employee development processes. Maintain employee records and ensure data accuracy within the HRIS. Support benefits administration and respond to employee questions regarding benefits and HR programs. Assist with recruiting activities, including job postings, compensation recommendations, interview processes, and new-hire onboarding. Support the development and implementation of HR policies, programs, and initiatives. Prepare recurring and ad hoc HR reports and analyses. Maintain compliance with applicable federal, state, and local employment laws and regulations. Participate in HR projects and process-improvement initiatives as needed. Qualifications: Minimum Qualifications Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU. Only applicants who do not require current or future sponsorship for employment will be considered Bachelor's degree in Human Resources, Business Administration, Finance, or a related field preferred. 3–5+ years of progressive HR generalist experience, with demonstrated experience in compensation analysis or administration. Strong analytical skills with the ability to interpret compensation and HR data and translate findings into actionable recommendations. Proficiency with Microsoft Excel, including functions such as PivotTables, XLOOKUP/VLOOKUP, and data analysis. Experience working with an HRIS and maintaining confidential employee and compensation data. Strong understanding of HR practices, employee relations, performance management, and employment regulations. Excellent written and verbal communication skills. Strong attention to detail and ability to maintain confidentiality. Ability to manage multiple priorities and work effectively with employees, managers, and senior leaders. Preferred Qualifications 5+ years of experience performing compensation analysis Experience working in government or higher education Experience supporting annual compensation review and merit processes. Knowledge of pay equity analysis and compensation compliance. Experience with HR analytics and dashboard/reporting tools. HR certification such as SHRM-CP, SHRM-SCP, PHR, or SPHR. Advanced Excel or data visualization skills. Salary Range: up to $82,000 Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Unit: Office of the Vice President for Research & Innovation MBU Department: Office of Research FLSA Exemption Status: Exempt Hours per Week: 40 Restricted Position: No ORP Eligible: No Flexible Work Arrangement: Hybrid University Job Title: 23221N - HR Generalist 1 - OPEN

Student-Athlete Development Coordinator

VCU Main Campus VCU Main Campus
Ready to empower the next generation of leaders? VCU Athletics is seeking an energetic, passionate, and collaborative Student-Athlete Development Coordinator to champion the holistic growth of our incredible student-athletes! In this dynamic role, you will design and deliver high-impact programming that helps student-athletes excel professionally, personally, and as community leaders. From leading fresh vocational assessments and impactful community service initiatives to advising the Student-Athlete Advisory Committee (SAAC) and supporting the RAMS Leadership Academy, you will be at the heart of the VCU student-athlete experience. If you are a dedicated professional ready to collaborate with coaches, campus partners, and community organizations to build meaningful futures, apply today and join the VCU family!

Regional Recruiter, FL

VCU Main Campus VCU Main Campus
Reporting to the Assistant Director of Admissions in the Office of Admissions for the Division of Strategic Enrollment Management and Student Success, the Regional Recruiter will spearhead the recruitment and enrollment efforts targeted to primarily undergraduate (freshmen and transfer) students by developing and implementing effective student recruitment and marketing plans that meet the strategic enrollment goals of the University.

Annual security and fire safety report
Virginia Commonwealth University (VCU) is committed to assisting all members of the community in providing for their own safety and security. As required by federal law (The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, 20 U.S.C.1092(f), known as the “Clery Act”), the university publishes an Annual Security and Fire Safety Report, which contains information regarding campus security, crime reporting policies, personal safety and crime prevention, and fire and crime statistics for our various campus locations. To request a paper copy of the current report, please contact the VCU Police Department by calling (804) 828-3851 or in person at 224 E. Broad St., Richmond, Virginia 23219.

E-verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. Effective June 1, 2011, agencies in the Commonwealth of Virginia's Executive Branch will use the E-Verify system to confirm identity and work authorization.

If you have questions or need accommodations during the application and interview process, please contact VCU Human Resources at (804) 828-0177 (Voice), (800) 828-1120 (TDD) or askhr@vcu.edu. The HR Welcome Center on the corner of Belvidere Street and W. Franklin Street is open Monday through Friday 8:30 a.m. to 4:30 p.m.