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Advertising Summary: The Institute for Contemporary Art at VCU (ICA at VCU) seeks a collaborative, organized, and creative Part-Time Program & Event Producer to support the planning and execution of public programs, community events, artist talks, performances, screenings, and special initiatives during a six-month term. This role is ideal for someone with experience in arts, culture, nonprofit, or higher education programming who thrives in a dynamic, audience-focused environment. The Program & Event Producer will work closely with ICA staff, artists, community partners, and vendors to ensure engaging and well-executed experiences for diverse audiences.

Unit: Institute for Contemporary Art MBU

Department: Institute for Contemporary Art

Department Summary: Designed by Steven Holl Architects and located at the corner of Broad and Belvidere, the Institute for Contemporary Art (ICA) at VCU presents the art of our time and provides an open forum for dialogue and collaboration across the region and throughout the world. With free admission, the ICA is a major resource for VCU, Richmond, and beyond.

Duties & Responsibilities:

Part-Time Program & Event Producer (Temporary Assignment)

Institute for Contemporary Art at VCU
Virginia Commonwealth University — Richmond, VA
Position Type: Part-Time, Temporary (6 Months)

Schedule: Up to 29 hours per week, including evenings and weekends for programs and events
Compensation: $28/hour

Position Summary

The Institute for Contemporary Art at VCU (ICA at VCU) seeks a collaborative, organized, and creative Part-Time Program & Event Producer to support the planning and execution of public programs, community events, artist talks, performances, screenings, and special initiatives during a six-month term. This role is ideal for someone with experience in arts, culture, nonprofit, or higher education programming who thrives in a dynamic, audience-focused environment. The Program & Event Producer will work closely with ICA staff, artists, community partners, and vendors to ensure engaging and well-executed experiences for audiences of various backgrounds. The Part-Time Program & Event Producer reports to the Senior Curator & Director of Curatorial Affairs

Key Responsibilities

• Coordinate logistics and production support for ICA public programs and events

• Develop event timelines, production schedules, and run-of-show documents

• Liaise with artists, speakers, performers, vendors, and community partners

• Coordinate venue setup, AV needs, catering, staffing, and event materials

• Provide on-site event management and troubleshooting during programs

• Track budgets, invoices, contracts, and production expenses

• Maintain organized program records and post-event reporting

Qualifications:

Minimum Qualifications

• 2+ years of experience in event production, arts administration, public programming, or related fields

• Strong organizational and project management skills with exceptional attention to detail

• Excellent interpersonal, written, and verbal communication skills

• Ability to manage multiple projects and shifting priorities independently

• Familiarity with event technology, audiovisual coordination, and virtual platforms

• Proficiency in Asana and Google Workspace

• Availability to work flexible hours, including evenings and weekends

• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Experience working with artists, cultural organizations, or community-based programming preferred

• Interest in contemporary art, public engagement, and interdisciplinary programming

• Experience working in museum, university, nonprofit, or cultural institution settings

• Commitment to accessible and community-centered programming practices

Salary Range: $28/hour

Benefits: All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status: Non-Exempt

Hours per Week: Up to 29 hours per week, including evenings and weekends for programs and events

ORP Eligible: No

Flexible Work Arrangement: Fully Onsite

University Job Title: 12111N - Events Mgmt Coordinator AX 1

Rank: Non Faculty

Application Deadline: June 24, 2026

Contact Information:
Contact Name: VCUarts HR
Contact Email: artshr@vcu.edu