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Advertising Summary: The Department of Neurology Epilepsy Program is seeking a Clinical Research Coordinator (CRC) to support a dynamic and growing research portfolio, including clinical research studies, quality improvement initiatives, innovative approaches to measuring treatment outcomes, and therapeutic clinical trials.

The CRC will support the Principal Investigator (PI) in the coordination and execution of research activities, including industry-sponsored trials (e.g., IQVIA), ensuring compliance with institutional, regulatory, and sponsor requirements. This role will be responsible for facilitating study operations, coordinating participant visits, managing data, and supporting grant and programmatic activities.

The position requires successful completion of CITI training for human subjects research and a strong working knowledge of VCU research processes, including RAMS-SPOT, PROC, and IRB submissions. The CRC must work effectively both independently and collaboratively with multidisciplinary teams to ensure smooth study operations, proactively troubleshoot issues, and meet established deadlines.

Unit: School Of Medicine MBU

Department: Neurology

Department Summary: Welcome to the VCU Department of Neurology.

Our talented, robust team of more than 70 faculty members spanning nine divisions includes representatives from every neurology subspecialty in adult and child neurology, plus award-winning educators, clinical and translational neuroscientists and master clinicians.

The Department of Neurology’s vision is to provide the best patient-centered neurological care while fostering the career development, education and training of our team members. We endeavor to realize this vision by fulfilling the following three missions:

1. Improve the lives of children and adults with neurological disorders through compassionate, high-quality medical care and patient education.
2. Provide exceptional education to our students, residents, fellows and the wider community of medical professionals.
3. Advance the knowledge of neurological diseases by actively developing innovative treatments through basic, translational and clinical research.

Duties & Responsibilities:

Clinical Research Study Visits 

• Coordinate and manage clinical research activities from study start-up through closeout.
• Screen, recruit, and consent eligible study participants in accordance with protocol and IRB requirements.
• Schedule and coordinate study visits; ensure protocol adherence and participant safety.
• Conduct and support study visit procedures, including data collection and source documentation.
• Perform medical record abstraction and assist in database development.
• Manage data entry and maintenance in research systems (e.g., REDCap, Excel, sponsor databases).
• Perform quality control checks to ensure data accuracy, completeness, and protocol compliance.

Program Administration & Operations 

• Coordinate scheduling of study visits, research activities, and Clinical Research Unit utilization.
• Schedule and support meetings with research teams, collaborators, and consultants.
• Track research funds and assist with grant progress reporting in collaboration with the PI and CRC leadership.
• Support trainee engagement in research activities (undergraduate, graduate, and medical students).
• Order research supplies and manage procurement processes (e.g., RealSource).
• Coordinate participant reimbursements and payments for consultants and contractors.
• Collaborate with sponsors, CROs (including IQVIA), and institutional stakeholders to support study execution.

 Research Development & Grant Support

• Conduct literature reviews and manage citation tracking for manuscripts and grant proposals.
• Assist in the development of tables, figures, and supporting materials for submissions.
• Coordinate grant documentation in partnership with the PI, School of Medicine Research Office, and VCU Health System.
• Support development of pilot research projects and new study initiatives

 Regulatory & Compliance

• Prepare and maintain regulatory documentation, including IRB submissions and study binders.
• Ensure compliance with federal regulations, GCP guidelines, sponsor protocols, and VCU policies.
• Support monitoring visits, sponsor audits, and inspections.
• Maintain required certifications including CITI and GCP training.

Qualifications:

Minimum Qualifications

• Bachelor’s degree required (or equivalent combination of education and experience) and 1 year of experience
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of clinical research principles and human subjects protection.
• Strong organizational skills with high attention to detail.
• Excellent communication skills and ability to manage multiple priorities in a fast-paced environment.
• Prior administrative, coordination, or project support experience.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• 1–3 years of clinical research or healthcare-related experience preferred.
• Prior experience coordinating clinical research studies.
• Experience with industry-sponsored trials and CROs (e.g., IQVIA).
• Familiarity with pediatric research and/or rare disease populations.
• Experience with REDCap or similar data management systems.
• Working knowledge of VCU research systems (RAMS-SPOT, PROC, IRB).
• CITI and/or GCP certification at time of hire.
• Demonstrated ability to work independently and collaboratively in a team-based research environment.

Salary Range: $28 - $32

Benefits: All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status: Non-Exempt

Hours per Week: 20

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 3411B - Clinical Research Coordinator Base

Rank: Non Faculty

Tenure:

Months: 

Contact Information:
Contact Name: Shelvey Luo
Contact Email: Shelvey.Luo@vcuhealth.org